Processing of (personal) data by the entity in charge of the online application process

Privacy policy for the processing of applicant data

Data collection and use as part of the application process
We collect personal data when you provide it to us as part of your application, in particular

Surname, first name, date of birth
Address, telephone number, e-mail address
Other data from the application documents
You are responsible for the accuracy of the data you provide.

Other data sources
We may also process personal data that you provide to us via an active profile in an applicant database or in professional networks.

Purpose and legal basis of data processing
The legal basis for the storage of your personal data is the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

Data processing serves in particular to select applicants and to establish the employment relationship. The legal basis for this is Art. 88 para. 1 GDPR in conjunction with § 26 para. 1 BDSG.

Your data will only be processed to fill the specific position for which you have applied.

Furthermore, we may process personal data about you insofar as this is necessary for the defence of legal claims asserted against us in the application process.

If there is an employment relationship between you and us, we may continue to process the data we have already received from you if this is necessary for the performance or termination or for the exercise or fulfilment of rights and obligations arising from a law.

How long will your data be stored?
In the event of rejection, your personal data will be stored for the duration of the application process and deleted six months after completion of the application process, unless you have given us your consent to store it for longer.

We process and store your personal data after termination of the employment relationship for as long as is necessary to fulfil our statutory, commercial and tax retention obligations. The retention obligations are regulated in the German Commercial Code and the German Fiscal Code, among others. The storage periods are up to 10 years. In addition, personal data may be stored for the period in which claims can be asserted against us (limitation period according to §§195, 197 BGB three to thirty years).

Who receives your data?
Your data will only be forwarded to the internal departments and specialised departments of our company responsible for applications.

Cooperation with service providers
As part of the application process, the data collected is passed on to the following domestic service providers who are bound by instructions:

Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Phone: +49(89) 1250 1004
E-mail: info@personio.de
Website: www.personio.de

What data protection rights do you have?
You have the rights set out in Art. 15 - 22 GDPR:

Right to information
Right to object to the processing
Right to cancellation
Right to restriction of processing
Right to rectification of the data
Right to data portability
You also have the right to lodge a complaint with a competent data protection authority or with our data protection officer.

Please contact datenschutz@grandel.de for this purpose.

Necessity of the provision of personal data
The provision of personal data is not required by law. However, in order to consider your application, we require the personal data from you that is necessary for the selection of applicants or the decision to establish an employment relationship.

You can revoke your consent to the use of your personal data at any time with effect for the future (see above). Revocation will result in the termination of the application process.

Otherwise, our general data protection guidelines at www.grandel.de/datenschutz apply.

Status: 26 June 2024

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.